Pre-Opening Guide for ValueMed Franchisees: What Every Pharmacist and Store Assistant Must Prepare Before Launch

Opening your ValueMed branch goes beyond installing shelves and stocking products. It’s about launching a fully compliant, professionally aligned, and operationally strong pharmacy that reflects the ValueMed brand standards.

This Pre-Opening Guide outlines the complete responsibilities of the Pharmacist and Store Assistant—from physical setup to coordination with ValueMed HQ—ensuring a smooth and compliant launch.

1. Coordinate with ValueMed Headquarters

Before physical setup, coordinate with the following HQ departments:

Operations and Trading Department

• Align on store readiness, branding, and regulatory compliance.

• Submit store photos and video walkthrough once checklist is completed.

• Coordinate the target schedule for Soft Opening and Grand Opening so HQ can prepare all necessary marketing support, such as posters, streamers, promotional bundles, and opening giveaways.

Stock Analyst Team

• Ensure proper allocation of initial stocks, with focus on fast-moving generic medicines and the complete VitaFix product line.

• Align with the Stock Analyst Team for Auto-Replenishment setup.

• Coordinate any product gaps or anticipated high-volume SKUs based on your location’s market profile.

Assigned HQ Coordinators

• All documents, submissions, and checklist monitoring will be handled by your assigned HQ Coordinator.

• Attend the required Weekly Tuesday Zoom Meeting for Pharmacists and Store Management updates.

2. Daily Inventory Report Submission

Prior to opening and on a daily basis thereafter, the Store Pharmacist must submit a Daily Inventory Report to the Stock Analyst Team. This must reflect the actual physical inventory of the store and be reconciled with the POS system. It ensures stock accuracy, timely replenishment, and avoids stockouts.

3. Store Display and Equipment Requirements

Prepare the following mandatory components:

Display Materials

• ValueMed “Save on Generics” Poster

• ValueMed Health Check Poster

• VitaFix Product Poster

• Free Delivery Promo Poster (customizable by store)

• Call & Delivery contact posters with Viber QR code

Health Check Corner

• Blood Pressure Monitor (digital)

• Blood Testing Kits for sugar, uric acid, and cholesterol

• ValueMed Health Check Pads

• ValueMed Laboratory Request Pads

Signage and Branding

• Approved ValueMed lighted signage or standard outdoor banner

• Posters visible from entrance and placed near the pharmacist counter, checkout area, and Health Check zone

4. Store Layout and Product Arrangement

Shelf Arrangement by Therapeutic Category

• Analgesics and Pain Relief

• Cough and Cold

• Antacids and Gastrointestinal Care

• Vitamins and Supplements

• Antibiotics and Antibacterials

• Maintenance Medicines (Hypertension, Diabetes, etc.)

• Pediatric Formulations

• First Aid and OTC Essentials

Dedicated Shelves

• VitaFix Product Shelf – premium location, near counter or featured shelf

• RX/High-Value Medicines – behind the counter or locked shelf

• Rejected/Quarantine Shelf – clearly labeled and separated

• Delivery Order Bins – organized by dispatch schedule

• Fast-Moving Essentials Rack – positioned for high visibility

5. Equipment, POS, and System Setup

• POS system installed and configured with complete product list and updated SRPs

• Test printing of receipts and VAT computation

• Backup device (tablet or smartphone) for Viber communication and booking deliveries

• Internet and power backup (if available) to support daily operations

6. Permits, Licenses, and Compliance Documents

Must be printed, framed, and displayed near the Pharmacist counter:

• FDA License to Operate (LTO)

• BIR Certificate of Registration

• Local Business Permit (from LGU)

• Pharmacist PRC ID and PTR

• ValueMed Franchise Certificate

• Any FDA/DOH seminar certificates (if applicable)

• Drug Price List as mandated by the FDA

7. Required Manuals and SOPs

Pharmacist and staff must study and implement the following before opening:

• ValueMed Franchise Operations Manual

• Prescription Handling SOP

• Call and Delivery SOP

• Inventory Management SOP

• Customer Complaint SOP

• Health Check SOP

• POS Operations and Report Generation

Also ensure availability and use of the following logbooks:

• Temperature Monitoring Log

• RX Dispensing Log

• Daily Sales Log

• Inventory Movement Log

• Rejected/Expired Product Log

• Health Check Service Log

8. Final Pre-Opening Submission Checklist to HQ

Submit to your assigned HQ Coordinator:

• Photo of store signage and façade

• Interior walkthrough video showing:

  • Shelf arrangements

  • POS setup

  • Health Check Corner

  • Compliance documents displayed

• Photo of VitaFix display shelf

• Photo of Rejected/Quarantine shelf

• Confirmation of complete opening stocks

• Soft and Grand Opening target dates

• Devices and posters in place

• Initial Daily Inventory Report

9. Do Not Open Until Approved

Final clearance must come from:

• Operations Department – confirming physical and marketing readiness

• Stock Analyst Team – confirming stock sufficiency

• HQ Coordinator – confirming checklist completion and documentation

Only then will HQ endorse the branch to proceed with Soft Opening, followed by the Grand Opening.

Conclusion

By ensuring full coordination with HQ, accurate inventory, proper merchandising, and operational readiness, your ValueMed branch will be fully equipped to deliver customer satisfaction and regulatory compliance from Day 1. Follow this guide closely and reach out to your HQ Coordinator for any clarifications.

Downloadable Forms:

See Checklist Below

ValueMed_PreOpening_Checklist_20251218.xlsx

Download XLSX • 6KB