Memo 2026-002 - Stock Forecasting and Replenishment Guide (3–4 Week Advance Planning)
- Val
- 1 day ago
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To: All ValueMed Franchisees, Managing Pharmacists, and Pharmacy Assistants
From: ValueMed HQ – Stock Analyst Team
Subject: Stock Forecasting and Replenishment Guide (3–4 Week Advance Planning)
To ensure uninterrupted operations, sustained sales growth, and proper execution of all ValueMed marketing programs, the ValueMed HQ is issuing this official guide on Stock Forecasting and Replenishment using a 3–4 Week Advance Planning Model.
This guide applies to ALL ValueMed stores and must be followed consistently, especially during in-store promotional periods.
PURPOSE OF THIS GUIDE
This guide aims to:
Prevent out-of-stock situations
Ensure availability of Generics Medicines and VitaFix (In-House Brands)
Support promotional programs and sales initiatives
Improve coordination between stores and the HQ Stock Analyst Team
STOCK FORECASTING PRINCIPLE
All ValueMed stores are required to forecast and plan their inventory three (3) to four (4) weeks ahead of time, based on actual sales data, current stock levels, and upcoming promotional activities.
Stock planning must be proactive, not reactive.
STEP 1: WEEKLY SALES REVIEW
Every store must review weekly sales performance for the following categories:
Fast-moving Generics Medicines
Maintenance medicines
VitaFix (In-House Brand) products
Promotional and bundled items
Pharmacists and Pharmacy Assistants must identify:
Top-selling items
Items with increasing demand
Items approaching critical stock levels
STEP 2: CURRENT INVENTORY ASSESSMENT
At the end of each week, stores must assess:
On-hand quantity per item
Average daily and weekly sales
Estimated number of days of stock remaining
Items with less than 14 days of stock must be flagged immediately for replenishment planning.
STEP 3: 3–4 WEEK DEMAND FORECASTING
Stores must project expected demand for the next three (3) to four (4) weeks by considering:
Average weekly sales volume
Expected sales uplift from promos
Seasonal or community health trends
Known bulk or recurring customer orders
Forecasting must include:
Generics Medicines
VitaFix products
Promo-linked items
STEP 4: REPLENISHMENT REQUEST SUBMISSION
All replenishment requests must be coordinated with the ValueMed HQ Stock Analyst Team.
Stores must submit:
Updated inventory levels
Forecasted quantity requirement (3–4 weeks)
Priority or urgent items
Promo-related stock needs
Requests must be submitted ahead of time and not only when stocks are critically low.
STEP 5: CONTINUOUS MONITORING
After replenishment, stores must continue to:
Monitor daily sales movement
Adjust forecasts weekly
Inform HQ immediately of unusual spikes or declines in demand
This allows the HQ Stock Analyst Team to recalibrate allocations and avoid overstock or stockouts.
IMPORTANT REMINDERS
Late replenishment requests increase the risk of out-of-stock situations.
Promo-driven sales require earlier and higher stock planning.
Failure to forecast properly may result in missed sales opportunities.
Stock forecasting and coordination with HQ are part of store performance evaluation.
ACCOUNTABILITY
Managing Pharmacists and Franchisees are jointly responsible for:
Accurate sales reporting
Timely forecasting
Proper coordination with the HQ Stock Analyst Team
Non-compliance with this guide will be reviewed by HQ and may affect store performance assessments.
This Stock Forecasting and Replenishment Guide is issued to ensure operational discipline, sales continuity, and successful execution of all ValueMed programs.
For questions or clarification, please coordinate with the ValueMed HQ Stock Analyst Team.
Thank you for your cooperation.
Sincerely,
ValueMed HQStock Analyst Team
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